Calendars:

2025-2026 and 2026-2027 Holiday Calendar

2025-2026 Academic Calendar

2026-2027 Academic Calendar

2026 HR Board Deadlines

A - C

ACE Classified Performance Evaluation Form

ACE Educational Reimbursement Form (updated 05.05.2020)

ACE PGA Application Form

ACE PGA Guidelines

ACE Recess Form (Go to FHDA MyPortal)

ACE Travel and Conference Fund Application (updated 04.10.2026)

ACE/POA - Language Proficiency Procedures (updated 1.12.2026)

ACE/POA - Language Proficiency Pay Request Form (updated 1.5.2026)

ADA Request for Accommodation (updated 10.14.2025)

ADA Interactive Process (Updated 09.05.2025)

SAMPLE Supplemental Medical Questionnaire Request (updated 10.14.2025)

Additional Pay Form (District FTF) (updated 12.07.2022)

Administrator Handbook Appendices:

Appendix C - Administrator Evaluation Form (Administrator)

Appendix D - Eligibility Criteria for Domestic Partners' Benefits (Administrator)

Appendix E - Request for Additional Duties Stipend (Administrator)

Appendix F1 & F2 - Classification and Appeal Guidelines & Request for Reclassification (Administrator)

Appendix F3 - Reclassification Appeal Form (Administrator)

Appendix G - Application for Administrative Leave (Administrator)

Appendix H - Family Medical Leave and Pregnancy Disability Leave (Administrator)

Appendix I - Application for Training/Retraining Stipend (Administrator)

Appendix J - Administrative Grievance Form (Administrator)

Authorization to Eliminate Position

Admin Early Notice Incentive Program Application (updated 05.05.2020)

BENEFITS FORMS (ALL) Submit forms to [email protected]

CalPERS Beneficiary Form

Classified Performance Evaluation Instructions

Classified Performance Evaluation Form (EXCEPT  ACE - see ACE Classified Performance Evaluation Form)

Classified Hourly Performance Evaluation Form 

Confidential Educational Reimbursement Form

Contract Change Form (updated 03.06.2024)

CSEA Apprenticeship Application Form

CSEA Educational Reimbursement Form (updated 05.05.2020)

CSEA PGA Application

CSEA Recess Form (Go to FHDA MyPortal)

CSEA Travel and Conference Form

CSEA Leave Request

D - L

Donation Sick Leave Pledge Form

Educational Achievement Request Form (Administrators)

Equivalency Form

Faculty Leave Exception Form

Faculty Request for Column Advancement - Full-Time Faculty

Faculty Request for Column Advancement - Part-Time Faculty

FA Agreement Appendices:

     Appendix H4 - Individual Proposal for Faculty Flex Day - Article 27

     Appendix J1 - Administrative and Peer Evaluation Form - Article 6 and 6A

              Appendix J1A Administrative and Peer Evaluaion Form- Faculty-Synchronous Instruction

              Appendix J1B Administrative and Peer Evaluation form- Faculty-Asynchronous Instruction

              Appendix J1C Administrative and Peer Evaluation Form- Faculty-Mixed Modality Instruction

              Appendix J1D Administrative and Peer Evaluation Form-Faculty Librarians

              Appendix J1E Administrative and Peer Evaluation Form Faculty- Counseling

              Appendix J1F Administrative and Peer Evaluation Form- Faculty- Resource (Program Director, Program Coordinator)

              Appendix J1G Administrative and Peer Evaluation Form Faculty- Supplemental Instruction

     Appendix J2: Student Evaluation Form (for Classroom Instruction) - Article 6 and 6A

              Appendix J2.1: Student Evaluation Form (for Counseling Sessions)

              Appendix J2.2: Student Evaluation Form (for Child Development Teachers)

              Appendix J2.3: Student Evaluation Form (for Library Visits/Sessions)

              Appendix J2.4: Student Evaluation Form (for Supplemental Instruction)

              Appendix J2W: Student Evaluation Form (for Online Instruction)

       Appendix J3: Tabulation of Student Evaluations (for Classroom Instruction)

              Appendix J3.1: Tabulation of Student Evaluations(for Counseling Sessions)

              Appendix J3.2: Tabulation of Student Evaluations(for Child Development Teachers)

              Appendix J3.3: Tabulation of Student Evaluations (for Librarians)

              Appendix J3.4: Tabulation of Student Evaluations (for Supplemental Instruction)

              Appendix J3W: Tabulation of Student Evaluations (for Online Instructional Faculty)

     Appendix N1 - Notice of Grievance - Article 5 - Faculty must first attempt to resolve issues by using

               FA's conciliation process.  Please contact FA's Office Manager, Susanne Elwell, for assistance.

     Appendix O1 - PGA Recording Form: Credit Coursework - Article 38.4.1

     Appendix O2 - PGA Recording Form: Conference, Workshop, and Non-credit Courses - Article 38.4.2 

              PGA Canvas Application

     Appendix O3 - PGA Recording Form: Professional Activities and Projects - Article 38.4.3

     Appendix P1 - Application for Professional Development Leave - Article 17  

                 Due Tuesday, Oct 20, 2026 by 4:30 PM to [email protected].

     Appendix P2 - Request for Change in Professional Development Leave Plan -Article 17

     Appendix P3 - Professional Development Leave Report - Article 17

                 Due within 30 days following return from the completed professional development leave.

     Appendix R - Application for Training/Retraining Stipend - Article 35 

                  Due Friday May 1st, 2026 by 4:30 PM to [email protected].

     Training/Retraining Reimbursement Request Form - Faculty

     Appendix S3 - Part-time Faculty Resignation/Retirement Form - Article 7

     Appendix T2 - Application for Family Medical Leave - Article 16.29

               To initiate leave contact:

               Full-Time Faculty - Anna Luna

               Part-Time Faculty/Foothill - Jean McCarron

               Part-Time Faculty/DeAnza - Jiatong Li

     Appendix T3 - Medical Certification Statement

     Appendix U1 - Annual Plan for Emeritus Program - Article 19 - Contact Anna Luna

              Article 19 filed with President or designee by March 15th 

     Appendix W - Reduced Workload Program - Article 18 - Contact Anna Luna/Barbara Richardson

     Appendix X- Early Notice Incentive Program Application Form - Article 20

     Appendix Y- Additional Faculty Service Area (FSA) Application - Article 15

     Appendix Z- Department Chairs and Schedulers - Article 25

FMLA and PDL Application - To initiate leave contact: 

• • Classified/Supervisor/Administrator - Adobe sign-> Forms->Employee->District-> FHDA Family Medical Leave Act (FMLA) Classified/Administrator Only (Employee) -> Start Workflow

Independent Contractor Agreement (ICA)

M - R

Medical Certification Statement Initiating Leave from Work

Medical Certification Release and Return to Work (updated 05.05.2020)

Part Time Employees Paid Sick Leave Operational Policy and Procedure

Reassigned/Release Time Authorization Form

Reports To/Time Report Approval Change Form

S - T

Sick Leave Transfer Form (updated 02/04/2025)

Staff Development Leave Application

Due Tuesday, Dec 15, 2026 by 4:30 PM to[email protected].

Staff Development Leave Information

Student Evaluation - Part A Envelopes

Student Evaluation - Part B Envelopes

Student Evaluation - Confidential Page

Substitute Request for Pay

Teamsters Educational Assistance Form (updated 11.15.2024)

Teamsters PGA Application and Guidelines (Click here for the Word Document to add more lines)

Teamsters Recess Form (Go to FHDA MyPortal)

Training/Retraining Application (Appendix I) - Administrators

Training/Retraining Reimbursement Request Form - Administrators

U - Z

Workers' Comp Report of Injury Form

Working Out-of-Classification (WOC) Form (updated 03/09/2025)